Dashboard Overview
High-level payroll summary for the current pay period
Total Drivers / Employees
128
127 synced · 1 pending
Approved Hours
4,820 hrs
Includes 280 overtime hrs
Approved Miles
186,400
5 states · 128 drivers
Total Trips Completed
2,140
Avg 16.7 trips/driver
Gross Payroll
$184,750
Before taxes & deductions
Estimated Taxes
$42,380
Federal + state + local
Net Payroll
$142,370
Employee take-home total
Payroll Status
⏳ Ready for Review
Awaiting final approval
Payroll Completion Progress
5 of 6 steps done
0%83% Complete100%
Payroll Workflow Status
GPS Data Imported
✔ Completed
Hours & Miles Approved
✔ Completed
Payroll Calculated
✔ Completed
Taxes Calculated
✔ Completed
Payment Ready
⏳ In Review
E-Filing Ready
○ Pending
Payroll Breakdown — May 16–31, 2026
Payment Method Distribution
GPS / Admin Data Import
Driver work data pulled from your GPS/admin system, reviewed and synced to payroll
What is this?
Your GPS/admin system automatically tracks every driver's hours worked, miles driven, and trips completed. This section shows that data after it has been reviewed and approved by your admin team — ready to flow into the payroll calculation engine.
| Driver ID | Driver Name | State | Hours Worked | Miles Driven | Trips | Approval | Payroll Sync |
|---|
Employee / Driver Payroll Profiles
Pay rates, payment methods, and tax setup for each employee
All Driver Pay Profiles
| Name | State | Pay Type | Hourly Rate | Mileage Rate | Payment Method | Tax Setup |
|---|
Payroll Calculation
Gross pay calculated from approved hours, miles, overtime, and bonuses
| Driver Name | Reg Hours | OT Hours | Hourly Pay | Mileage Pay | Bonus / Reimb. | Gross Pay |
|---|
How Gross Pay is Calculated
- Regular Pay = Hourly Rate × Regular Hours
- Overtime Pay = Hourly Rate × 1.5 × Overtime Hours
- Mileage Pay = Miles Driven × Per-Mile Rate
- Gross Pay = Regular + Overtime + Mileage + Bonus/Reimbursements
Payroll Tax Engine
Integrates with a ready-made tax engine — no need to build tax rules from scratch
50-State Tax Support
Tax Engine Coverage
- Federal payroll taxes (FICA, FUTA)
- State payroll taxes — all 50 states
- Local / city taxes where applicable
- Social Security & Medicare (employer + employee)
- Employer tax liabilities calculated
- Multi-state payroll support built-in
- Tax calculation API — ready to connect
Tax Burden Breakdown — Current Pay Period
| Driver Name | Federal Tax | State Tax | Social Security | Medicare | Other Deductions | Employer Taxes | Net Pay |
|---|
Payment Processing
Approve and distribute payroll via direct deposit or paper check
Direct Deposit (ACH)
96 employees
⚡ ACH transfer ready
🕐 Settlement: 1–2 business days
✔ Ready
Paper Checks
32 employees
🖨️ Check file generation available
📄 Printable check register included
✔ Ready
| Employee Name | Net Pay | Payment Method | Bank / Check Status | Payment Status |
|---|
Electronic Tax Filing
E-filing readiness across all jurisdictions for the current pay period
| Filing Type | Jurisdiction | Amount Due | Due Date | Filing Status |
|---|
Reports & Audit Trail
Download reports and review the complete payroll audit log
Payroll Summary
Period totals
Employee Pay Statements
Individual payslips
State Tax Report
Breakdown by state
Direct Deposit Report
ACH transactions
Check Register
Paper check list
GPS Hours & Miles
Source data report
Employer Tax Liability
Employer obligations
Audit Log
Full activity trail
Audit Trail — May 30, 2026
| Date / Time | Action | Performed By | Status |
|---|---|---|---|
| May 30, 2026 · 09:15 AM | GPS data imported from admin system | Admin User | Completed |
| May 30, 2026 · 09:30 AM | Payroll calculated for 128 employees | Payroll Manager | Completed |
| May 30, 2026 · 09:45 AM | Tax calculation completed via Tax Engine API | Tax Engine API | Completed |
| May 30, 2026 · 10:00 AM | Payroll sent for manager approval | Admin User | Pending |
| May 30, 2026 · 10:02 AM | Missing tax form flagged — Emily Rodriguez | System Alert | Action Required |
| May 30, 2026 · 10:05 AM | API sync completed — 127/128 records | Payroll System API | Completed |
API Integration Panel
How your GPS/admin system talks to the payroll engine — in plain terms
API Connection
Active
Last Sync
May 30, 2026 · 10:05 AM
Records Synced
127 / 128
Failed Records
1
Error
Missing tax form — Emily Rodriguez
Payroll System Reachable
Input from GPS/Admin System
Employee ID
Hours worked (regular + overtime)
Miles driven
Work state / location
Trips completed
Approval status
Sent to Payroll System
Gross pay data
Pay period dates
Employee tax profile
Payment method
Payroll approval status
Returned from Payroll System
Tax calculations (federal + state)
Final net pay per employee
Payment status (ACH / check)
Tax filing status
Payslip URL (PDF link)
Error messages (if any)
What does "API Integration" mean in plain English?
Think of the API as a secure pipeline between your GPS tracking system and the payroll engine. Your GPS system sends the approved driver data through this pipeline, and the payroll engine responds back with completed calculations, tax figures, and payment confirmations — all automatically, in seconds.
How This Works — In Simple Terms
A plain-language walkthrough of the entire GPS-to-payroll process
01
GPS Tracks the Work
Your GPS/admin system automatically records each driver's working hours, miles traveled, and trips completed — every shift, every day.
02
Admin Reviews & Approves
Your admin team reviews the GPS data, checks for any issues, and marks each driver's records as approved before they move to payroll.
03
Data Flows to Payroll
Approved work data is automatically sent to the payroll system via a secure API connection — no manual re-entry needed.
04
Payroll is Calculated
The system calculates each employee's earnings based on their hourly rate, overtime, miles driven, and any bonuses or reimbursements.
05
Taxes are Computed
A built-in tax engine automatically calculates all applicable federal, state, and local taxes — including Social Security and Medicare — for every employee.
06
Employees Get Paid
Employees receive their take-home pay through direct bank deposit (ACH) or a paper check — whichever method they have set up in their profile.
07
Taxes Filed Electronically
The system prepares and files all payroll tax documents electronically to the IRS and relevant state agencies — on time, every time.
08
Reports & Compliance Stored
Every payroll action is logged in an audit trail. Complete reports are available for your records, your accountant, or any regulatory review.
Why use PayrollBridge?
✓No need to build a payroll system from scratch
✓Connects your existing GPS/admin system to proven payroll technology
✓Tax rules for all 50 US states — always up to date
✓Direct deposit and paper check — both supported
✓Automated e-filing — no manual tax form submissions
✓Full audit trail for compliance and peace of mind